'All individuals matter' 

The Governing Body

Chair of Governors

Mrs Lynsey Grove (Co-Opted Governor) – Term expiry date 26.03.26.

Vice Chair of Governors

Mrs Estelle Drayton – Term expiry date 04.06.27.

Local Authority Governor

Mrs Shirley Jeffs – Term expiry date 05.11.27.

Parent Governors

Mr Huw Edwards – Term expiry date 04.06.27.

Mrs Sadie Johnstone – Term expiry date 04.06.27.

Miss Sarah Tonge – Term expiry date 04.06.27.

Staff Governors

Mr Matthew Green – Term expiry date 17.10.28.

Co-opted Governors

VACANCY

All Governors’ terms of office are 4 years, unless stated otherwise in the Instrument of Government.

Head Teacher

Mrs Tracy Boulter

Clerk to Governors

Mrs Claire Sammons

Full Governing Body meetings are held a minimum of once a term (6 a year) as are the sub-committee meetings for Finance.

Below is a downloadable document setting out the roles of our Governors, their terms of office and if they have any register of interests.

Instrument of Government

Below is a downloadable document setting out the Instrument of Government.

Categories of Governor explained:

Parent governors – Parent governors are elected by the parent body.  Any parent, or carer, of a registered pupil at the school at the time of election is eligible to stand for election as a parent governor.  Parent governors may continue to hold office until the end of their term of office even if their child leaves the school.

Local authority governors – Local authority governors are nominated by the local authority but appointed by the governing body.  The local authority can nominate any eligible person as a local authority governor, but it is for the governing body to decide whether their nominee has the skills to contribute to the effective governance and success of the school and meets any other eligibility criteria they have set.

Staff governors – Teaching and support staff who, at the time of election, are employed by either the governing body or the local authority to work at the school under a contract of employment, are eligible to be staff governors.  Staff governors are elected by the staff body.  They cease to hold office when they cease to work at the school.

Head teacher – The Head teacher is a member of the governing body by virtue of their office.

Co-opted governors – Co-opted governors are appointed by the governing body.  They are people who in the opinion of the governing body have the skills required to contribute to the effective governance and success of the school.  A Co-opted Governor position will be available in the near future.  If you feel you have any skills you could bring to the Governing Body, please contact the Clerk to Governors, via the school office.

Governing Body Requirements for all maintained schools as set out in “The constitution of governing bodies of maintained schools” updated August 2017.

The governing body must not be smaller than seven members and must include:

• three parent governors.
• the head teacher unless the head teacher resigns as a governor.
• one and only one staff governor.
• one and only one local authority governor and
• the governing body may appoint as many additional co-opted governors who are eligible to be elected or appointed as staff governors under Schedule 2 must not, when counted with the one staff governor and the head teacher, exceed one-third of the total membership of the governing body.

There is no upper limit, but governing bodies should have a regard to this statutory guidance in deciding their size.

Governing Body  Governor Register of Interests for Academic Year 2024-25

Name	Type of Governor	Chair (C), Vice-Chair (VC)	Appointed by	Finance	Connections to Staff	Declaration of Conflict of Interests	Date of appointment – Term of Office End Date
Tracy Boulter	Headteacher		Ex-Officio	Yes	Nil	Nil	Permanent Member
Lynsey Grove	Co-opted	C	Governing Body	Yes	Nil	Nil	27/03/2021 – 26/03/2026
Estelle Drayton	Co-opted	VC	Governing Body	Yes	Nil	Barkstone Primary School & Ewerby and Evedon Parish Council	05/06/2023 – 04/06/2027
Shirley Jeffs	LA		Local Authority	No	Nil	Infinity Academy Trust & relation to another Governor	06/11/2023 – 05/11/2027
Huw Edwards	Parent		Parent Body	Yes	Nil	Nil	05/06/2023 – 04/06/2027
Sadie Johnstone	Parent		Parent Body	No	Nil	Partner – Paul Meikle	05/06/2023 – 04/06/2027
Sarah Tonge	Parent		Parent Body	Yes	Nil	Nil	05/06/2023 – 04/06/2027
Matthew Green	Staff		Staff Body	No	Nil		18/10/2024 – 17/10/2028

The Governing Body appointed a Finance Committee & a Pay Committee in September 2024 – other appeals committees will be appointed as and when required.

Finance Committee – Meets 3 times annually with agreed terms of reference.

 Pay – Meets as directed by the ratified LCC Pay Policy

Heads Performance Management Panel – Meets once with an external advisor and makes a recommendation to Pay Committee regarding Headteacher’s Pay decision.

 The Full Governing Body ratifies decisions following recommendation from the committees/panel above, and all minutes are available from the school with the exception of confidential minutes.

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The Role of the School Governor

School Governing Bodies

All state maintained primary, secondary and special schools, are accountable to their governing bodies, which in turn are accountable to parents and the community.  Parent and staff representatives are elected to the governing body; the local authority appoints governors to the governing body.  In addition, the governing body can appoint its own community governors and it is traditionally these posts which the governing body uses to cover skills gaps, hence these posts often being offered to governors from the business community.  Increasingly local authority appointment panels also look to the skills set of their appointees.

The Value of School Governance

Governing bodies make decisions which are in the best interests of the children and young people.  Keeping the decision making as close as possible to those that are affected by the decisions makes for sound and efficient leadership and governance.   Fulfilling the role of a school governor is a serious undertaking and enormously rewarding.  Not only do governors bring their own knowledge and skills to the role, but in learning how schools are run, they often develop their understanding of leadership.  The majority of employers appreciate this and are supportive of their staff taking on the responsibility.  In addition, contributing to the growth and development of a school and seeing tangible improvements in the attainment and well-being of the children is a satisfying and important contribution to the local community.

The Role and Responsibilities of the Governing Body

The governing body is responsible for the conduct of its school and must promote high standards of educational achievement at the school.  It is the school’s accountable body and as such:

• provides a strategic view of the school by establishing a vision and setting the purposed and aims of the school within an agreed policy framework.  It appoints and performance manages the head teacher, agreeing the school improvement strategy which includes setting statutory targets with supporting budgets and staffing structures.
• monitors and evaluates the work of the school by reviewing the performance of the head teacher, the effectiveness of the policy framework, progress towards targets and the effectiveness of the school improvement strategy.
• signs off the self-evaluation process and responds to school improvement service and Ofsted reports as necessary.  In addition, it holds the head teacher to account for the performance of the school and ensures that parents are involved, consulted and informed as appropriate, with information to the community being made available as required.

In order to do this, governors need to gain knowledge of how their school operates through training, by attending meetings and by getting to know their school community, for example through a small number of visits to the school during the school day.

Governors need to work as a team, under the leadership of the Chair of the governing body.  Most governing bodies require their governors to sign a code of practice.

Meetings

Governing bodies are required to meet formally a minimum of three times a year.  Meeting dates are usually set well in advance and meetings generally last between two and three hours.  Governors are expected to be well prepared for these meetings and attendance is expected, with apologies only for good reasons.

Other Commitments

Many governing bodies meet more frequently than this and most also delegate work to committees and /or working parties and task groups which meet between the governing body meetings.  Governors will be expected to play a full role in agreeing how their governing body works and then in supporting this.  In addition, some governors volunteer to fulfil specific roles, such as being the Special Educational Needs governor, or the Health and Safety governor, or the link governor for a particular year or subject.  The committees at Winchelsea Primary School  include the Finance Committee, Complaints, Pupil Discipline and Appeals.

Most governors arrange a couple of shorter visits to school and classrooms focusing on key priorities so that they can see how the school is addressing issues identified for development.  In addition, informal visits to special events such as drama productions and sports day are generally encouraged.

Skills and Training

Governors do not need specific skills, but many of the tasks they are required to undertake can benefit from general business knowledge such as understanding management systems, budget planning and HR functions.

Local authorities are required to ensure that training for governors is available and most governing bodies buy into their local authority training packages (which may include online learning) to ensure that governors are properly inducted to their role and trained for specific tasks such as appointing the head teacher and then carrying out the head teacher’s performance review.  In addition, a number of other training opportunities are available through a range of providers including Teachers TV which broadcasts programmes specifically aimed at governors.

Many governing bodies also belong to a local independent governor association and join the national representative body, the National Governors’ Association.  It is often through these channels that governors develop their knowledge of wider issues affecting schools.

Support for Governors

Each governing body must have a clerk who both advises and services the governing body.